Special Board of Directors Meeting

Wednesday, August 4, 2004

MINUTES

BOARD MEMBERS PRESENT:      President:                      Nancy Spero

                                                            Vice President:              Morton Beebe

                                                            Treasurer:                     Barry Shiller

Director:                       Faye Bernstein

BOARD MEMBERS ABSENT:        Secretary:                     Kathy Jewett

PROPERTY MANAGERS:               Adele Laurence

LAURENCE MANAGEMENT

I.          CALL MEETING TO ORDER & ESTABLISH A QUORUM

Nancy Spero called the meeting to order at 7:10 PM. and noted that there was a quorum.  Nancy explained that the purpose of this Special Meeting was for the Board to reconsider its previous decision on the high rise window repairs, and to make a new decision allowing windows to be ordered and installed before the onset of the rainy season. 

II.        OPENING HOMEOWNERS’ INPUT

Homeowner William Hillman requested that a financial up-date of the Special Assessment be placed on the agenda for the August 19 board meeting.  He asked that it include:

            How much has been collected?

            How much has been spent?

            How much remains to be collected?

III.       APPROVAL OF MINUTES OF PREVIOUS MEETING

Approval of the Minutes of the July 15, 2004 Board of Directors Meeting was deferred to the August 19, 2004 Board meeting.

The Minutes of the July 27, 2004 Executive Session were approved as submitted.

IV.       UNFINISHED BUSINESS.

President Nancy Spero explained the history of the high rise window replacement decision, and why the Board is reconsidering its previous decision. 

On June 15 the Board discussed two options to replace the high rise windows:

1.       Ferrari Moe Architects & Engineers to act as consultant and prepare a scope of work for contractors to be able to submit pricing.

2.       Prepare complete specifications and full bid package for contractors

The Board selected Option 1, to engage Ferrari Moe to act as consultant on an “as needed basis” and to prepare a scope of work for Alpha Waterproofing Contractors.

July 10 Ferrari Moe prepared and submitted a three page scope of work for Alpha Waterproofing Contractors to replace and waterproof the 7 windows that have reported leaks. 

Alpha Waterproofing reported that they could not warranty the window installation without detailed specifications.

July 23 Barry Shiller and Adele Laurence met with Nadia Anis of  Ferrari Moe to discuss this requirement for detailed specifications, and ascertain how long it would take to develop specifications and order windows. Nadia reported that it would be doubtful that they would be able to draft a complete set of specifications, order windows and complete this window replacement project before the rainy season.

As an alternative, Bob Casey of KC Glass submitted a proposal to modify the window sills rather than replace the entire window system.  He proposed to manufacture and replace the 7 window sills that are reported to be the problem for $39,454.  He assured management that he would be able to complete the replacement of the window sills before the rainy season.

Barry Shiller proposed that we ask Nadia Anis to look at this proposal, and assuming that she thinks this is a workable plan the Board should move forward with the KC Glass proposal. The Board voted unanimously 4-0 to rescind its previous vote, and to accept KC Glass’s proposal.

V.         CLOSING HOMEOWNER INPUT 

Homeowner Barbara Charlton suggested that the board consider the installation of an additional garage door for added security.  Double entry into the garage would require the person entering to have to swipe his/her entry card twice and would make it more difficult for persons to enter behind someone without having to use a card.

VI.       SET DATE OF NEXT MEETING & ADJOURNMENT

The next meeting will be Thursday, August 19, 2004 at 6:30 p.m. 

            There being no further business to come before the Board, the meeting adjourned at 8:20 p.m.

Respectfully submitted by Laurence Management:

___________________________________________          ___________________________

Kathy Jewett, Secretary                                                            Date Approved by the Board